Advanced todo list with AI support
TodoCaptain gives you a powerful todo list designed for real work: priorities, focus levels, planned minutes, client and project context – all ready for AI to understand and help you plan your day.
Structure each task for smarter AI
Every todo can carry rich metadata so the AI assistant truly understands what matters and how heavy the task is.
- Priorities P1–P4 to highlight critical tasks.
- AI-aware focus levels (F1–F4) to match the mental load of each task.
- Planned minutes for better time estimates and daily planning.
- Due date badges with instant “late” and “today” visual alerts.
Always linked to clients and projects
Your todo list is not an isolated list anymore – it is fully connected to your real business data.
- Each task is linked to a client and a project.
- Optional groups (#Onboarding, #Bugs, #Backlog…) per project to keep things organized.
- A “No group” area for unsorted or quick tasks.
- Inline group rename directly from the list, without leaving the view.
Powerful filters and AI-first sorting
Find the right tasks in seconds and let AI bring the most important work to the top.
- Filter by status, client, project, group or keyword.
- “Smart” sorting tuned for real-life workload instead of simple date sorting.
- AI can surface what matters most first based on your context.
- Badges show when a task comes from the client portal, so you never miss a request.
Fast completion and clear history
Closing tasks is instant, and TodoCaptain keeps a clean history that AI can reuse to learn how you work.
- Click the tick to complete or reopen tasks instantly.
- Completion timestamp saved and shown on the card for full traceability.
- AI can suggest what to do next right after you complete a task.