Collaborate with comments, files and a client portal
TodoCaptain keeps every conversation attached to the right task: internal comments, client replies, file attachments and AI summaries so your whole team stays aligned.
Inline comments on every todo
Talk with your team directly where the work happens, without scattered emails or lost notes.
- Inline comments tied to each task.
- Timestamps and internal comment numbering.
- AI can summarise long threads in a single click.
Comments you can send to your client
Share the same thread with your clients when needed, without manual copy-paste.
- “Send a copy to the client” checkbox on each comment.
- Badge for comments that have been emailed.
- AI can help you rewrite client-facing replies in a clear, professional tone.
Files and screenshots attached to tasks
Upload screenshots, PDFs or documents directly on the todo that needs them.
- Drag & drop upload on a dedicated drop zone.
- Image grid with thumbnails and filenames.
- AI can read context from files to better understand the task.
Tasks flagged as “via client”
Instantly see what comes from the client portal versus purely internal work.
- “via client” badge on tasks created by clients.
- Helps you prioritise external vs. internal work.
- AI can highlight urgent messages originating from clients.
Comment counter on each todo
See where conversations concentrate and which topics might require a decision.
- Comment counter displayed on every todo.
- Updated live when you add or remove notes.
- AI can tell you which tasks have “too many” conversations and need to be clarified or closed.