Organize todos by clients, projects and groups
TodoCaptain structures your tasks around real business entities: clients, projects and groups. This lets AI understand your context and coordinate work across your whole company.
Client and project at the core of every task
Your todo list is not just a flat list. Each task is anchored to the right client and project so reporting and automation stay consistent.
- Every task belongs to a project and a client.
- List filters for "All clients" and "All projects" when you need a global view.
- Perfect match with ERP / CRM workflows and API automations.
Groups per project to mirror your real workflows
Use groups to reflect how you actually work: onboarding, bugs, backlog, marketing, and more.
- Create and manage groups per project (#Onboarding, #Bugs…).
- Add tasks directly into the right group from the list.
- Delete groups while keeping or removing their tasks depending on your needs.
Quick Add tuned for fast capture
Capture structured tasks in a few seconds, even while you are on a call or in a meeting.
- Quick Add form with title, project, group, due date and focus level.
- AI can help you decide the right focus level and planned time based on your workload.
- Ideal for capturing tasks during calls, meetings or customer demos.
Drag-and-drop reordering with persistent priorities
Reorder your tasks visually and keep that order safe on the server for you and the AI.
- Drag tasks to reorder or move them to another group.
- Server-side ordering keeps your priorities persistent across devices.
- AI can work on top of this structure to plan your day and suggest what to do first.
Clear roles between owner and account users
TodoCaptain respects permissions while still giving AI a global picture of the workspace.
- Owner can see and manage everything in the workspace.
- Account users can only edit or delete the tasks they created themselves.
- AI still has the full picture to coordinate work while respecting these limits.